How to calculate your workforce full-time equivalent?

how to calculate fte

However, determining the FTE for Jimmy and Marta requires calculation. Use FTEs to check eligibility for tax and health insurance policies. Some health insurance policies through the Affordable Care Act are only available to businesses that have certain FTEs. For example, the Small Business Health Options Program requires you to have fewer than 50 FTEs to qualify. If you have more than 50 FTEs, then your business must offer 12 weeks of family and medical leave as well as more comprehensive health insurance plans.

  • The result is the total full-time equivalent employees you have.
  • FREE INVESTMENT BANKING COURSELearn the foundation of Investment banking, financial modeling, valuations and more.
  • For the purposes of calculating FTE, most employers consider a full-time employee one who works between hours a week.
  • After calculating your Cost Per Employee (and the other figures I’ve mentioned in this article), you can add a Cost of Labor number for each of the employees you track in Toggl Track.
  • Take into account seasonal and annual growth trends, making use of your most current market analysis figures.
  • Float does the heavy lifting by calculating your resources based on their total available hours .
  • Freelance contractors aren’t employees, so you don’t include them.

For one, it makes planning resources and workloads across full and part-time staff easier. Maybe your team needs extra help from temporary workers or new hires.

Example of an FTE calculation

Sometimes one person can be your FTE 100%, or FTE 1.0, which is another way to call it. An FTE calculation for all employees in a company needs to be rounded down to the nearest whole number (usually, 1.0 FTE or greater). If you’re offering health coverage to remote workers, there may be some additional considerations. For example, a project that is estimated to take 600 hours of work can be accomplished in a variety of ways depending on your allocation of staff and time requirements.

In this article, we’ll talk about the basics of what FTE is, what it entails, and why businesses use it. We’ll also show you how to fte meaning perform various calculations that involve FTE, and provide you with automatic calculators that will help make the process easier.

Calculating Employee Cost

But, in many situations, a business needs to view or report its staffing level in terms of full-time work. The answer depends on whether, under the common law test for determining worker status, the minister is considered an employee of the church or self-employed. If the minister is an employee, the minister is taken into account in determining an employer’s FTEs, and premiums paid on behalf of the minister can be taken into account in computing the credit. If the minister is self-employed, the minister is not included in the employer’s FTE calculation and premiums paid on behalf of the minister are not taken into account. She looks at KPIs likegross profit margin(should be over 50% before hiring) and cash accounts (should equal min. 3 months’ revenue). For additional clarity, she researches industry averages to determine what Toggl Track can offer its employees. A full-time equivalent represents the number of hours a full-time employee works in a given year.

The good news is that calculating FTE is pretty straightforward. Let’s say you have an upcoming project and you need to determine all your costs.

How to calculate full-time equivalent (FTE)

Appeared in G2 Crowd Learning Hub, The Good Men Project, and Pick the Brain, among other places. Within this method, the employee is credited with 8 hours for each day he or she would be required to work at least 1 hour . This section requires that all employees must be given information about their health care coverage. An FTE salary is an employee salary converted into a full-time equivalent salary within a full year, regardless of whether the said employee holds a full-time or part-time position. The actual workload is not taken into consideration for this calculation.

By determining your company’s FTE you get a better understanding of how effective and useful your workers are. Part-time workers are usually paid less than full-time employees and may not have access to the same benefits. First, you need to account for the hours of a full-time weekly schedule and the actual employee hours they would be scheduled to work.

Video: What is an FTE? Definition of FTE

According to the IRS and the ACA, part-time employees work fewer than 30 hours a week on average. This could be an employee who works 20 hours a week, an intern who works one day a week, or an employee who is on call or only works weekends. It could also be a temporary staff member who works an irregular schedule. FTE stands for full-time equivalent and is used by businesses to calculate the total number of full-time hours worked within their business among all employees. A full-time employee is equal to one FTE; a part-time employee is equal to 0.5 FTE. The company can make a different combination to satisfy this 62.5, like six full-time employees and one part-time employee to work on the project for 10 days. Or even appoint 12 full-time and one part-time resource for five days to complete the work.

how to calculate fte

Additionally, some state and federal employment laws will only apply to your organization if you have a certain amount of FTEs. This is similar to how certain laws only apply to a full-time employee, but not a part-time employee. The employees in excess of 50 employed during the 120-day time period are seasonal workers. Depending on how big a company is, the ERC is calculated differently.

A simpler way of calculating FTE for PPP is to assign an FTE of 1.0 to employees working 40 or more hours per week, and an FTE of 0.5 to those who work less. For example, measuring FTE from month to month, or even week to week, helps to track overall workloads and expected employee output, even as part-time schedules chop and change. Figuring out exactly how many people work for a company is more complicated than asking for a show of hands.

  • Consequently, the FTE for a part-time employee working 20 hours a week would be 0.5.
  • However, a full-time employee is not the same as a full-time equivalent.
  • Charlette has over 10 years of experience in accounting and finance and 2 years of partnering with HR leaders on freelance projects.
  • In this example, your company has the equivalent of 5.24 full-time employees, or a 5.24 FTE.
  • To determine your eligibility for the small-business tax credit, you’ll need to use a different system for counting FTEs.
  • To calculate the full-time equivalent of part-time employees, add the actual hours worked by all part-time workers, including seasonal workers, in a given month and divide the total by 120.